HerefordWheelers2026

Club Handbook

The handbook has been superseded by the Club Rules 2026 and the Racing Rules & Regulations 2026

Club Rules 2026

  1. The name of the body is the Hereford and District Wheelers Cycling Club. (herein after called the club )
  2. Club affiliation/s to be decided at the AGM.
  3. The purpose of the club is to promote the social and sporting activities of cycling in accordance with the wishes of the membership and within the resources at its command.
  4. Membership of the club is open to all on payment of an annual subscription as decided at the most recent AGM. All subscriptions are payable on joining the club except that subscriptions from new members paid after September 30th shall be valid until December 31st of the following year. All subscriptions shall be paid to the Hon. Treasurer. Subscriptions become overdue on January 31st. Members whose subscriptions are overdue shall not be eligible to take part in any club activity. All subscriptions become the property of the club.
  5. If any subscription remains only partly paid, whether due to failure to amend a Bankers Order or for any other reason, the corresponding membership shall lapse and any money received in following years will be accepted as a donation only.
  6. The management of the club is to be vested in a committee consisting of a Chairperson, General Secretary, Treasurer, Club Racing Secretary & a committee of up to six members, to be elected annually at the AGM. The Chairperson shall hold a casting vote. Any member of the committee absent from three consecutive meetings, without tendering a satisfactory explanation, shall be deemed to have resigned and the vacancy thus caused may be filled by the committee from the general membership. Four officials/committee members shall constitute a quorum. The President and Vice Presidents may attend committee meetings as they wish and participate in discussion but may not vote on disputed matters.
  7. Finance – The funds of the club shall be deposited in a banking account in the name of Hereford and District Wheelers Cycling Club. Monies spent shall be authorised by two of the following officers: President, General Secretary, Treasurer, Chairperson. The financial year shall be from 1st October to 30th September. As soon after the end of the financial year as possible the accounts of the Club for the previous year shall be prepared by the Treasurer and submitted to the appointed Auditor.
  8. A general meeting (of which 21 days’ notice shall be given) shall be held annually in December to receive the Hon. General Secretary’s report, audited balance sheet and statement of account for the previous year, and to elect President and Vice Presidents, Executive officers, Committee, and Delegates for the ensuing year, and to discuss items on the agenda submitted by members to the Hon. Secretary by the date advised by the committee. Matters not included on the agenda may not be discussed.
  9. The committee shall have the power to expel or otherwise deal with any member guilty of conduct detrimental to the interests of the club. The member shall have the right of appeal to a General Meeting.
  10. Application for membership, on the official form with the amount of the annual subscription, shall be forwarded to the Hon. General Secretary, who shall inform the committee.
  11. The Hon. General Secretary shall convene a special general meeting upon receiving a request signed by not less than eight members or on a resolution of the committee.
  12. The committee shall have the power to decide on any question not provided for in the rules.
  13. The club shall not be disbanded unless more than two thirds of the membership so desire.
  14. The committee may, subject to the approval of a general meeting of the club, offer life membership of the club to any members or past members as a token of appreciation of outstanding service to the club.
  15. Alterations and additions to these rules may only be made at a general meeting of the club and any proposal must be in the hands of the Hon. General Secretary at least 14 days before the meeting.
  16. Club Trophies remain the property of the club at all times and are returnable on demand or on holder’s membership lapsing.
  17. A copy of these rules shall be made available to all members.
  18. Any member performing an official duty on behalf of the club may claim relevant expenses, subject to approval of the committee, and should be made to the committee within 30 days of the expense occurring.
  19. Only First Claim members may vote at the AGM and be elected to serve as Officers or members of the committee.
  20. The club adopts the current British Cycling Policy and Procedures for the Protection of Children and Vulnerable Adults, as stated on their website.

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